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{"sheet":"Reference Only","index":0,"n_rows":50,"n_cols":20,"rows_kept":50,"cut":false,"hidden":true,"merged":[[43,2,44,3],[45,2,49,2],[3,3,3,7],[3,18,8,18],[3,19,8,19],[5,1,9,1],[9,18,16,18],[9,19,16,19],[17,18,26,18],[17,19,26,19]]}
[]
[null,"Risk assessment",null,null,null,null,null,null,null,null,null,"Workstream ID"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,null,"Risk"]
[null,null,null,"Consequence",null,null,null,null,null,null,null,"Risk Strategy","PRINCE2 Definition","Guidance",null,null,null,null,"A – Material at Board and SPMC level","•A breach of state or federal regulatory compliance obligations\n•Direct and imminent negative patient care outcomes\n•Direct and imminent negative workplace health and safety outcomes  \n•A breach of contractual obligations by suppliers\n•A breach of contractual obligations by SC HHS \n•Damage to HHS reputation at state or federal level\n•A significant variance to Board authorised PDU program scope, budget, deliverables, quality or benefits\n•A significant variance to SPMC authorised portfolio scope, budget, deliverables, quality or benefits\n•A material impact on cross portfolio dependencies."]
[null,null,null,"Negligible","Minor","Moderate","Major","Extreme",null,null,null,"Avoid","Typically involves changing some aspect of the project, i.e. the scope, procurement route, supplier or sequence of activities, so that the threat either can no longer have an impact or can no longer happen.","Avoid either happening or having an impact if it does."]
[null,"Likelihood","Almost Certain","Medium (7)","Medium (11)","High (17)","Very High (23)","Very High (25)",null,null,null,"Reduce","Proactive actions taken to:\n- Reduce the probability of the event occurring, by performing some form of control.\n- Reduce the impact of the event should it occur.","Reduce either happening or having an impact if it does."]
[null,null,"Likely","Medium (6)","Medium (10)","High (16)","High (20)","Very High (24)",null,null,null,"Fallback","Putting in place a fallback plan for the actions that will be taken to reduce the impact of the threat should the risk occur. This ia a reactive form of the 'reduce' response which has no impact on likelihood.","Reduce impact only"]
[null,null,"Possible","Low (3)","Medium (9)","High (15)","High (18)","High (22)",null,null,null,"Transfer","A third party takes on responsibility for some of the financial impact of the threat. E.g. through insurance or by means of appropriate clauses in a contract. This is a form of the 'reduce' response which only reduces the financial impact of the threat.","Typically with insurance, reduces financial impact only"]
[null,null,"Unlikely","Low (2)","Medium (8)","Medium (12)","Medium (14)","High (21)",null,null,null,"Accept","A conscious and delibrate decision is taken to retain the threat, having discerned that it is more econimical to do so than to attempt a threat response action. The threat should continue to be monitored to ensure that it remains tolerable.","Accept (tolerate)"]
[null,null,"Rare","Low (1)","Low (4)","Low (5)","Medium (13)","High (19)",null,null,null,"Share","Modern procurement methods commonly entail a form of risk sharing through the application of a pain/gain formula: noth parties share the gain (within pre-agreed limits) if the cost is less than the cost plan","Share (typically with another partner, eg PPP)",null,null,null,null,"B – Material at Portfolio/Program level","•Can still be managed within SPMC approved tolerances, and/or\n•Will not have an impct on cross portfolio dependencies"]
[null,null,"Hlookup",2,3,4,5,6,null,null,null,"TBD","TBD","Still planning"]
[null,null,null,null,null,null,null,null,null,null,null,null,"Context"]
[null,null,null,null,null,null,null,null,null,null,null,null,"A – Material at Board and SPMC level"]
[null,null,null,null,null,null,null,null,null,null,null,null,"B – Material at Portfolio/Program level"]
[null,null,"Short 3","Risk Cat","Trending","Likelihood",null,"Issue Rating",null,null,null,null,"C – Material at Project level"]
[null,null,"Ver","Very High","Up","Almost Certain",null,"Very High"]
[null,null,"Hig","High","Down","Likely",null,"High"]
[null,null,"Med","Medium","Stable","Possible",null,"Medium",null,null,null,null,null,null,null,null,null,null,"C – Material at Project level","•Lead to a breach of SPMC approved tolerances, or\n•Have a detrimental impact on cross project dependencies beyond its own portfolio.\n"]
[null,null,"Low","Low",null,"Unlikely",null,"Low"]
[null,null,"-","-",null,"Rare"]
[null,null,null,null,null,"-"]
[]
[null,"Status",null,null,null,null,null,null,null,null,null,"Risk Treatment Strategy"]
[null,null,"Risk",null,null,"Issue"]
[null,null,"Status","Definition",null,"Status","Definition",null,null,null,null,"Controls","Definition"]
[null,null,"New","A new threat has been identified that may have an impact on the obejctives of your progrm or project. The assessment process is yet to occur.  ",null,"New","A new issue has been identified and is impacting the obejctives of your project or program. ",null,null,null,null,"Strong","Effective controls in place through treatment or operations"]
[null,null,"Under Investigation","The possible cause of the risk and the factors that may contribute to the risk being realised are currently being determined. ",null,"Under Investigation","More information is required and is currently being sourced. ",null,null,null,null,"Intermediate","Sufficient controls in place"]
[null,null,"Treating","A risk treatment plan is in place. ",null,"Managing","An issue resolution/action plan is in place. ",null,null,null,null,"Weak","Non-existent or ineffective controls"]
[null,null,"Escalated","The risk has been escalated to the relevant level of the PDU. ",null,"Escalated","The issue has been escalated to the relevant level of the PDU. ",null,null,null,null,"Unknown","Controls and status are not known or no visibility is apparent"]
[null,null,"Realised","The risk has been realised and is now being monitored and managed as an issue. ",null,"Closed","The issue has passed or has been successfully managed and is no longer impacting the objectives of your projec/program. "]
[null,null,"Closed","The risk has been successfully treated and is no longer a threat. "]
[null,null,"Action",null,null,"Decision"]
[null,null,"Status","Definition",null,"Status","Definition"]
[null,null,"In progress","The action has an action owner who is working towards completing the action by the due date. ",null,"Raised","A request or idea has been raised and is currently under consideration. "]
[null,null,"Complete","The action has been complete and no further action is required. ",null,"Approved","A request or idea for change has been approved.",null,null,null,null,null,null,"Guidance"]
[null,null,"Not yet due","The action has been assigned an owner, however is not currently being progressed.",null,"Rejected","A request or idea for change has been rejected. ",null,null,null,null,null,null,"All that can be done is being done"]
[null,null,"At risk","The action is at risk of not being completed in time or achieving the required outcome and may need to be captured in the risk register. ",null,"Open","A request or idea has been raised, has been considered, but is not yet signed off. ",null,null,null,null,null,null,"All that is reasonably practicable to be done is being done"]
[null,null,"Pending","Another action or decision needs to be complete before this action can be progressed. ",null,"Endorsed",null,null,null,null,null,null,null,"Little or nothing is being done to prevent or mitigate consequence"]
[null,null,null,null,null,"Pending","A decision about the request or idea is pending additional information, consultation or decisions. ",null,null,null,null,null,null,"We simply don't know at this stage/level"]
[null,null,null,null,null,"Closed","No longer a current or pending decision"]
[]
[null,null,null,null,null,null,null,null,null,null,null,null,null,"Guidance"]
[null,null,null,null,null,null,null,null,null,null,null,null,null,"All that can be done is being done"]
[null,null,"Overall Issue Rating",null,"Impact",null,null,null,null,null,null,null,null,"All that is reasonably practicable to be done is being done"]
[null,null,null,null,"Negligible","Minor","Moderate","Major","Extreme",null,null,null,null,"Little or nothing is being done to prevent or mitigate consequence"]
[null,null,"Urgency","Immediate","Medium (7)","Medium (11)","High (17)","Very High (23)","Very High (25)",null,null,null,null,"We simply don't know at this stage/level"]
[null,null,null,"Urgent","Medium (6)","Medium (10)","High (16)","High (20)","Very High (24)"]
[null,null,null,"Prompt","Low (3)","Medium (9)","High (15)","High (18)","High (22)"]
[null,null,null,"Timely","Low (2)","Medium (8)","Medium (12)","Medium (14)","High (21)"]
[null,null,null,"Convenient","Low (1)","Low (4)","Low (5)","Medium (13)","High (19)"]

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[null,"Project documentation - Tracking Sheet"]
["Document Number","Date Received","Document Type","From","Description","Who Sent to and Action Required","Returned","Who Sent to and Action Required","Returned","Who Sent to and Action Required","Returned","Who sent to and Action required","Returned","Actions Taken","Date"]

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["Project Name"," ","Project Abbreviation:",null,null,"Mini Dashboard","FOR REVIEW",null,null,"Your Personal Dashboard"]
["Risk register",null,null,null,null,{"$f":"((COUNTIFS(A:A,\"R*\",D:D,\"<>closed\"))-2)&\" Current Open Risks\"","v":"0 Current Open Risks"},"For Review:",{"$f":"COUNTIFS(A:A,\"R*\",#REF!,\"*e*\")-1","v":{"$error":"#REF!"}},null,"Select Responsible Officer",null,null,{"$f":"((COUNTIFS(O:O,VLOOKUP(Lists!$C$2,Lists!A:B,2,0),A:A,\"R*\",D:D,\"<>closed\")))&\" Current Open Risks\"","v":"0 Current Open Risks"}]
["Last reviewed by:",null,null,null,null,{"$f":"\"Of which \"&(COUNTIFS(A:A,\"R*\",D:D,\"<>closed\",G:G,\"Project risk\"))&\" are risks to the project,  \"&(COUNTIFS(A:A,\"R*\",D:D,\"<>closed\",G:G,\"BAU operational risk\"))&\" BAU operations and \"&(COUNTIFS(A:A,\"R*\",D:D,\"<>closed\",G:G,\"Risk to both*\"))&\" could impact both.\"","v":"Of which 0 are risks to the project,  0 BAU operations and 0 could impact both."},"New Risks:",{"$f":"((COUNTIFS(A:A,\"R*\",D:D,\"<>Closed\",D:D,\"New\")))","v":0},null,null,null,null,{"$f":"((COUNTIFS(O:O,VLOOKUP(Lists!$C$2,Lists!A:B,2,0),S:S,\"Very*\",D:D,\"<>closed\")))&\" Risk Residual of Very High\"","v":"0 Risk Residual of Very High"}]
["Last reviewed:",null,null,null,null,{"$f":"(COUNTIFS(A:A,\"R*\",D:D,\"<>Closed\",#REF!,\"Board*\"))&\" Risk escalating to the PMO Monthly report\"","v":{"$error":"#REF!"}},"Escalating A's:",{"$f":"COUNTIFS(A:A,\"R*\",#REF!,\"*Critical*\")","v":{"$error":"#REF!"}},null,"Review Required:",null,{"$f":"COUNTIFS(O:O,VLOOKUP(Lists!$C$2,Lists!A:B,2,0),A:A,\"R*\",#REF!,\"*e*\")","v":{"$error":"#REF!"}},{"$f":"((COUNTIFS(O:O,VLOOKUP(Lists!$C$2,Lists!A:B,2,0),S:S,\"High*\",D:D,\"<>closed\")))&\" Risk Residual of High\"","v":"0 Risk Residual of High"}]
[null,null,null,null,null,{"$f":"((COUNTIFS(S:S,\"Very*\",D:D,\"<>closed\")))&\" Risk Residual of Very High\"","v":"0 Risk Residual of Very High"},"Escalating B's:",{"$f":"COUNTIFS(A:A,\"R*\",#REF!,\"Board Report\")","v":{"$error":"#REF!"}},null,"New:",null,{"$f":"COUNTIFS(O:O,VLOOKUP(Lists!$C$2,Lists!A:B,2,0),A:A,\"R*\",D:D,\"New\")","v":0},{"$f":"((COUNTIFS(O:O,VLOOKUP(Lists!$C$2,Lists!A:B,2,0),A:A,\"R*\",D:D,\"<>Closed\",#REF!,\"Board*\")))&\" are flagged to escalated to the board\"","v":{"$error":"#REF!"}}]
[]
["Details/ Comment for each field in the table hidden in row 8.",null,null,null,null,null,null,null,null,null,"FORMULA COLUMN",null,null,null,null,null,null,null,"FORMULA COLUMN"]
["<refer to \"RAID ID\" tab>","<date>","<name, position>","New\nUnder Investigation\nTreating\nEscalated\nRealised\nClosed\n",null,"“There is a risk that... <identify a risk that may have an impact on the objectives of your program/project>... which may be caused by…<Identify the possible cause of the risk and the factors that may contribute to the risk being realised>... the consequences of which are <identify the consequence>...and the likelihood of this occurring is <identify the likelihood>”. The overall risk rating is <identify the overall risk rating>.   \n\n",null,"A – Material at Board and SPMC level\nB – Material at Portfolio/Program level\nC – Material at Project level","Negligible\nMinor\nModerate\nMajor\nExtreme\n","Almost Certain\nLikely\nPossible\nUnlikely\nRare","=IFERROR(IF(M11=\"-\",\"Unassessed\",VLOOKUP($M11,Assess,(HLOOKUP($L11,Conseq,7,0)),0)),\"Not yet rated\")","Accept\nAvoid\nFall-back\nReduce\nTBD","1. mitigation activity\n2. mitigation activity\n3. mitigation activity","Comments about the risk or mitigation progress here. ","<position>","<position>","Negligible\nMinor\nModerate\nMajor\nExtreme","Almost Certain\nLikely\nPossible\nUnlikely\nRare\n-","=IFERROR(IF(U11=\"-\",\"Unassessed\",VLOOKUP($U11,Assess,(HLOOKUP($T11,Conseq,7,0)),0)),\"Not yet Rated\")","Up\nDown\nStable"]
["Identification",null,null,null,null,null,null,null,"Assessment",null,null,null,null,null,null,null,"Residual"]
["Risk ID ","Date raised","Raised by","Status","Date closed","Risk description (please include a risk title is bold letters)","Risk impact type","Context","Inherent consequence","Inherent likelihood","Inherent overall risk rating ","Risk strategy (mitigation)","Mitigation","Comments","Risk Responsible Officer","Risk Accountable Owner","Residual consequence","Residual likelihood","Residual overall risk","Trending","Trending Commentary"]

{"sheet":"Actions","index":3,"n_rows":89,"n_cols":9,"rows_kept":89,"cut":false,"hidden":false,"merged":[]}
["Project Name","Frail Older Persons Collaborative","Project Abbreviation: FOP"," ",null,null,"Key for Action ID","REC - recruitment\nPRO - procurement\nFOP - PMO plus Steering Committee\nGRWG - Gedi Rass Working Group\nEWEWG - EWE Working Group"]
["Action register",null,null,null,null,null,"Key for Source ID","EPMO\nPO - project officer\nWG - Working Group"]
["Last reviewed by:","Karlene Morgan"]
["Last reviewed:","2019-06-21T08:18:18"]
["Current Phase:"]
["NOTE: It is a project requirement to record actions. If the project decides to use this action register to track key actions. If the decision is to use an alternate tool/system (e.g.  meeting minutes) it is important that all actions are tracked to completion and are kept as a record. "]
[]
["Action ID","Source","Action description","Project / Program","Action owner","Comments","Status","Target Completion","Date closed"]
[]
["A-FOP-001","PMO/SC","Present steering committee Terms of Reference (TOR) for endorsement ","FOP","Melanie Strachan/Karlene","Steering Committee members agreed to revised TOR\n19/6/19 Sent to Luke Worth for authorisation\n5/8/19 resent to Luke Worth for authorisation\n22/8 Implementation TOR document sent to Luke Worth for endorsement.  F/Up has occurred with MSG Corro Officer\n27/8 Endorsed document received. Sent to Jess Waldon.","Complete","2019-08-16","2018-08-27"]
["A-FOP-002","PMO","Finalise appointment of the executive sponsor","FOP","Christine","Appointment confirmed by Luke Worth\n19/7 Documentation returned due to emergent leave.  Requested to appoint new Exec Sponsor - waiting for approval from Christine Fawcett and Darren Ransom\n5/8/19 Confirmation received that Luke Worth remains Exec Sponsor, Documentation returned to Luke Worth - awaiting signing\n22/8 Fup with MSG corro officer\n3/9 document returned signed by Luke Worth as Exec Sponsor","Complete","2019-09-03","2019-09-03"]
["A-FOP-003","PMO","Secure the support of ED Nursing Management for CNC role to assist with the RaSS component of deployment","OPTT4CARE","Christine and EJ","Support has been secured.  Interim reporting relationships have been agreed and formal appointment to positions will be undertaken via appropriate recruitment processes","Complete"]
["A-FOP-004","PMO","Investigate options for rolling funding for the mobile x-ray service into next financial year","Mobile x-ray","Luke \n\n","Follow up to occur with Luke Worth\n20/6/19 Options paper sent to Mark Shepherd for endorsement - update A-FOP-007 with outcome\n25/6/19 options paper sent to Andy MacDonald endorsement\n28/6 informal approval; awaiting confirmation in writing on time frame; procurement to commence\n8/7/19 procurement forms to be completed and sent to Contracts and Procurement\n19/7 Type 4 procurement forms to be approved by SC\n5/8/19 Type 4 procurement form  amended with additional risks\n12/8/19 Documents progressed for signing\n2/9 Rollover funding confirmation received\n3/9 sent to Director Contracts for signature. \n12/9 Draft Request for Offer (A-MXWG-009) and formal procurement process on hold pending further discussions with Working Group on providers of mobile Xray services across the Sunshine Coast. Request sent to SC-Contracts to return procurement document ","In progress"]
["A-FOP-005","PMO","Nominate members for functional working groups","FOP","Bernie and Franziska","Membership of functional working groups agreed and meetings are ongoing","Complete"]
["A-FOP-006","PMO","Present concept brief and project plan documents for steering committee endorsement","FOP","EPMO/FOP","6/6/19 Concept brief has been endorsed by clinical sponsor.  Amendments to the project plan were requested by the central office project team which have now been applied and the current draft will be circulated for out-of-session approval with the minutes of this meeting.\n13/6/19 Project Plan FINAL to be sent to Steering Committee to approve\n18/6/19 Sent to Luke Worth Exec Sponsor /carried over to next SC meeting\n28/6 awaiting Exec Sponsor to finalise – carried over to next meeting\n19/7 Documentation returned due to emergent leave.  Requested to appoint new Exec Sponsor - waiting for approval from Christine Fawcett and Darren Ransom\n5/8/19 Luke Worth returned and remains Exec sponsor - awaiting signed documents\n22/8 F/Up has occurred with MSG Corro Officer\n29/8 Implementation Project Plan was not created.  NECS to prepare Implementation Business Plan\n29/8 Concept Brief returned from DR requiring budget document to be attached.  Budget doc to be presented at SC on 12/9\n12/9 Budget doc to be sent to EWE WG and OPTT4CARE WG to adjust to come under budget.  Once agreed, table at ISC for approval, table at NECS Committee for approval and attach to concept brief DR to approve\n13/9 docs submitted to NECS team for preparation of Implementation Project Plan/Business Plan","In progress"]
["A-FOP-007","PMO","Meet with Luke Worth to discuss the options for progressing procurement associated with the mobile x-ray service for RACFs","Mobile x-ray","Christine – Refer to A-FOP-004","This will be an ongoing activity until resolved whether or not to pursue the mobile x-ray service\n20/6/19 refer to A-FOP-004","Complete"]
["A-FOP-008","PO","Documents to be circulated to SC for out of session endorsement that were sent to HIU","Steering Group","Bernie Nolan","20/6/19 Agreed at SC to view docs out of session\n25/6/19 Docs sent to SC for review out of session\n28/6 Docs approved by Eammon Dunne and Liz Wilson","Complete","2019-06-21"]
["A-FOP-009","PO","Car options to be investigated","Steering Group","Ben / Working Group","20/6/19 investigate car options with other areas\n28/6 Awaiting outcome from email sent to Andy MacDonald by Ben Close\n26/7/19 Email received from Terrie Day requesting the following information. Confirm with SC\n• Term of the lease\n• Estimated monthly kilometres\n• Vehicle type – Make, model\n• The Facility the vehicle will be located \n• Budget\n• Funding source\n27/8 Update from EPMO on mitigation strategy for fleet purchase to descope from service provision - Duplicated in A-GRWG-010\n12/9 BC to meet with fleet to discuss options.  Collect information on frequency of car use; build case for purchase and present to working group to recommend to ISC ","In progress"]
["A-FOP-010","PO","Backfill for roles noted in Service Profile to be discussed with SC","FOP","Karlene","28/6 out of session meeting with Christine Fawcett on 3/7/19 agreed with Ben Close for hours to be journaled to the project.  Advised by MSG Business team to provide a spreadsheet to staff assisting project \n26/7/19 Spreadsheet of OPTT4CARE staffing to be approved by SC\n5/8/19 temporarily appoint Dawn full-time to OPTT4CARE until positions established.\n22/8 EMF to be completed for DB to transfer to CNC  OPTT4CARE once GEDI EOI completed - closed Fri 16/8.\n3/9 EMF to be completed for DB to transfer to CNC OPTT4CARE once GEDI EOI completed \n12/9 Further investigation required on CN Aged Care nursing vacancy by LW (refer A-GRWG-001)\n12/9 GEDI CNC backfill interviews have occurred.  No further date provided for appointment to this role.","In progress","2019-07-03","3/07/2019\nreopened to approve backfill hours"]
["A-FOP-011","PO","Recruitment – Prepare plan for EWE recruitment based on several HHSs recruiting over the next 6-8 weeks and will therefore be able to provide group training to the program facilitators","EWE","Karlene","20/6/19 plan to be prepared\n25/6/19 - training will be provided in August for 2 days for the EWE Program Coordinator.  Finalise role description.\n28/6 out of session meeting with Christine Fawcett scheduled for 3/7/19\n9/7/19 RDs approved and progressed to advertise\n19/7 Request to hire returned from FACT and Recruitment\n23/7 Service Profile (SP) to be created with staffing requirements.  Proceed to PMR’s once SP approved by SC\n26/7 Service profile sent to Working Group for approval\n5/8/19 Recruit to CN postion first to avoid hold-up of program commencment due to HP4 position establishment process\n22/8 EOI close 23/8 - recruitment underway\n3/9 recruitment occurred for Program Facilitators with 2 successful candidates as HP4. Both facilitators to attended training Sept 2-3rd. Selection report to be signed by CF \nCommencement dates:\n16th Sept 3FW Dominique Ryan\n30th Sept 3B Angela Boyce\n12/9 Gemma Turato/Eamon Dunne correspondence regarding position number and organisation number for Program Facilitators noted at SC\n","In progress","2019-09-03","12/07/2019\nreopened 23/7/19\n3/9/19"]
["A-FOP-012","PO","Printing and literature from HIU.  Agreement to investigate other means of dispersing this information eg electronic and not printed.  ","FOP","Bernie","20/6 HIU deadline presented for 11am 21/6.  BN identified typos in document. Revised doc to be provided prior to printing. Phone contacts checked\n24/06 Advised by HIU that an electronic version is not preferred option for the RACFs in Brisbane as many do not have PC access for staff. Also, the book is designed to be utilised at the bedside to guide decision making and practice.\n28/6 Awaiting delivery of goods before paying invoice for $10,650.00  Copies to be provided to RACF’s during home visits by OPTT4Care CNC\n5/8/2019 Goods received. Currently no electronic means available for dispensing this informaiton. HIU is looking at alternative options.\nBoxes in store room and 6 boxes with Dawn","Complete","2019-07-17"]
["A-FOP-013","PO","Mapping to occur with all disciplines regarding touch points with RACF’s","FOP","EPMO/Karlene","20/6/19 stakeholders identified. Process Mapper identified through EPMO. Date set for briefing. Invites sent to stakeholders\n26/6/19 Discovery session attended by 12/21 invitees - good input.  Process map to be provided by EPMO\n28/6 Mapping occurred with member of EPMO – awaiting report to be prepared\n9/7 report prepared – awaiting finalisation.  Survey Monkey completed regarding feedback on mapping session \n10/7 revised mapping received – to be updated by project team\n07/08/2019 report received from EPMO – under editing\n5/8 Meeting held with CHIP nursing leads to clarify role delineation \n3/9 Meeting to be held with BC, Arif, Tony, John, Ruth, Ena, Dawn and Raquel to map FOP patient pathways.  This outcome will be included as part of the wider Master Clinical Service Planning 20019 – 2030 process \n12/9 BN to assist BC to set up meeting to run mapping session. Confirm if BN has skills to run mapping session\n\n","Complete","Mapping session Wednesday 26/6/19\nDraft report feedback sesison 9/7/19","9/07/2019\nreopened for further mapping"]
["A-FOP-014","PO","Implementation project challenges and timelines to be prepared for 1 July","FOP","All project team","21/6/19 brainstorming session booked for Monday 24/6 to identify challenges and decisions for 1 July\n24/6/19 Activities listed by project team and deadlines to be determined","Complete",null,"2019-06-24"]
[]
["A-FOP-015","PO","Provide endorsed copy of Steering Committee TOR to Jess Weldon Principal Compliance Advisor SQI","FOP","Bernie / Karlene","9/7 waiting for endorsed copy from Exec Sponsor\n19/7 Documentation returned due to emergent leave of Exec Sponsor Luke Worth.  Requested to appoint new Exec Sponsor - waiting for approval from Christine Fawcett and Darren Ransom\n5/8/19 confirmaiton received that Luke Worth remains Exec sponsor - awaiting document sign off\n22/8 F/Up has occurred with MSG Corro Officer\n29/8 Document sent to Jess Waldon Manager Strategy and Performance ","Complete","2019-07-17","2019-08-29"]
[]
[]
[]
[]
["A-GRWG-001","Working group","Recruitment processes to commence now that reporting relationships have been agreed","OPTT4CARE","Bernie","17/6 Recruitment to be finalised \n27/6 Discussion required with Liz Wilson on Dawn Bandieras role in HD as CNC to June 2020 to cover Andrea Taylors secondment.  Discussion on 2 x NP’s available from 1 July from Metro South if unable to recruit to Reg roles – they are trained in GEDI/RaSS. Version 2 of CN role description received.  Recruitment to be approved by SC on 28/6\n2/7 early onboarding for Gympie was agreed – Dawn has availability on Thursday 4th July to assist with mentoring.  Further discussion on GPSI role in ED\n5/8/19 Recruitment on hold until permanent positions are established and MOC reviewed and apporved by SC\n19/8 Dawn to cover CNC OPTT at 1.0 fte. GEDI CNC backfill EOI attended.\n22/8 refer to A-FOP-010 for update on CNC OPTT4CARE\n22/8 Role agreed to be recruited for 1 x FTE CN NGH Hub temp for 12 months\n28/8 This position will be supported by return to work ED RN/CNs in the short term to complete clinical audit data entry requirements currently being attended by OPTT CNC and Project Officer CN.\n3/9 LW reviewing aged care CN role description. able to use this position to recruit to CN NGH Hub.\n3/9 Discussion at ISC on CNC role - ISC agreed this role must remain at CNC level to provide a 7 day a week, safe and effective service as described in the HIU implementation guide. Agreed that the CNC roles should report to Craig Allen\n12/9 Further investigation required on CN Aged Care nursing vacancy by LW.  LW investigated return to work staff and no staff suitable to assist\n","In progress","2019-08-28"]
["A-GRWG-002","Working group","Design and draft service profile ","OPTT4CARE","Bernie","17/6 Final draft to be submitted to Steering Committee\n26/6 Service profile updated to include Nursing Director role. Final version sent to HIU as per request – not endorsed by SC. Final draft tabled for SC approval and Exec Sponsor endorsement\n2/7 Sent to HIU and funds have been approved.  Waiting for Exec Sponsor to return from leave for signing\n19/7 Documentation returned due to emergent leave of Exec Sponsor Luke Worth.  Requested to appoint new Exec Sponsor - waiting for approval from Christine Fawcett and Darren Ransom\n5/8/2019 Luke Worth remains Exec Sponsor for the project. Documents returend to Exex Sponsor for signing\n19/8 Feedback received from HIU re Service Profile – recommendations to be discussed and staffing model decided at SC this week\n12/9 Service Profile with HIU reviews to be submitted to SC for approval","At risk","2019-06-28","28/06/2019\nreopened 19/7/19"]
["A-GRWG-003","Working group","Service profile to be circulated to WG members for review and comment - refer to A-GRWG-002","OPTT4CARE","Bernie","17/6 Feedback obtained for final draft. Preparation for presentation to Steering Committee","Complete","2019-06-18","2019-06-18"]
["A-GRWG-004","Working group","Arrange to add the triage telephone number for GEDI/RaSS triage to the existing ED automated message","OPTT4CARE","Bernie","17/6 Phone details will not be added to the existing recorded message as this message will be deleted.","Complete","2019-06-18","2019-06-18"]
["A-GRWG-005","Working group","Meet with NUM ED and MO NGH to update re the project and implementation of RaSS\nScope / secure accommodation at NGH for the RaSS / GEDI CNC and team from July 1","OPTT4CARE","Bernie","17/6 CNC and GEDI OPT will be seated at NGH as hub.  Scoping for SCUH accom has progressed by Craig Allen with room being used by SDU identified as most suitable.  Meeting with Lindy wilcox to obtian furnishing for SCUH accom to occur\n25/6 Computers and phone sent to NGH and accom has been set up.  Delivery of 3 tier filing cabinet to secure equipment will arrive this week","Complete","2019-06-25","2019-06-25"]
["A-GRWG-006","Working group","Scope / secure accommodation at SCUH for the RaSS service team","OPTT4CARE","EJ/DB","25/6 Documents submitted for next Accom Meeting to approve use of room.  Unofficial reply for securing this room in SCUH ED.  Furniture and IT to be provided\n2/7 F/up email sent to Lindie Wilcox – no reply – will f/up again\n9/7/19 Lyndie waitng confirmation from LendLease\n22/7/19 Room secured. IT provided. Awaiting furniture.\n29/7/19 Furniture received.\n19/8 Rooms secured and furniture delivery/installation completed","Complete","2019-07-29","2019-08-19"]
["A-GRWG-007","Working group","Discuss with ED data manager the reporting requirements and the ability / time frame for her to establish a weekly report","OPTT4CARE","EM/FL","17/6 EM to determine the data that can be utilised form current ED reporting with data manager.  Project Officer available to analyse data if needed.\n25/6 EM discussed reporting for KPI's with ED Data Manager.  Discussion that RACF data  not easy to define on FirstNet.  Care-Pact data can be provided to Data Manager to view and provide outcome – discussion on current data role in ED at 0.6FTE – possibility of extending this role to 1.0 FTE\n2/7 ED have 2 x data managers (permanent) 1 x data analyst (ends July) roles. Unable to utilise them for data needs apart from updating existing reports.  Capturing RACF’s not easy due to address line – can modify addresses from Firstnet.  Check age cohort with Statewide Group >75. DB screening reports daily and completing manual data sheets – located in new shared drive.  FL using existing reports to analyse RACF pts.\n19/8 FL continues to support data audit with Dawn - FL leaving end of August. WG agreed utilising ED staff on return to work would be advantageous to continue data entry/audit until CN roles are recruited to\n22/8 SC agree for meeting to be arranged with Sylvia Hood to discuss requirements and FTE for role. ISC discussed this role would be beneficial for the whole of Frail Older Persons project initiatives and therefore not fully funded from RaSS budget. Role description needs further review and clarity\n12/9 DR consulted SH regarding data support for role.  SH agreed to provide 0.5 FTE as AO5 for this role provided budget is approved by working group. Discussion on the requirement to have a CN or CNC complete this task not supported - this is an administration task","In progress"]
["A-GRWG-008","Working group","Role of SMO to be considered when not working in GEDI/OPT Team for Care discussed.  ","OPTT4CARE","EM","17/6 Relationship and scope to continue for Acute Geriatrician by SMO Ruth Devin\n25/6 SMO movement forms to be discussed with Ben Close – RD currently working Monday and Friday; EM currently working Tuesday and Thursday; DS currently working Wednesday with minor injury commitments\n2/7 Ben Close to confirm SMO role 0.75 backfill.  BC ESO looking at rosters for non clinical time.  EM able to collect additional phone if required\n5/8/19 Meeting to be held amongs SMO to address issures with backfill.\n19/8 Awaitng outcome of MO meeting\n22/8 SC agreed to meet with MO's to further discuss backfill\n3/9 MOC to be reviewed by senior medical staff to ensure medical governance \n3/9 Agreed that no backfill for SMO roles will be required. This will be provided by the relevant service group/clinical department (ED/Geris)","In progress"]
["A-GRWG-009","Working group","Discussion on implementing Care-Pact data base - will require manual collection of data until this is agreed/available","OPTT4CARE","DB/BN","17/06 Further investigation into needs for Care-Pact database and how to collect data manually.  Look at data that HIU may be able to provide. \n24/06 Dawn able to assist in creating the template\n25/6 BN to f/up on process for implementing in HHS for 12 months\n2/7 HIU support use of Care-Pact; BN has contacted IT and flagged this\n6/8/19 Send Concept brief to ICT once endorsed by Exec Sponsor\n19/8 Concept brief (once endorsed) to be tabled at Information Services Governance Committee. Statewide meeting cancelled last week - no further update on data-base arrival\n12/9 Carepact data base expected to be ready by mid Sept","In progress"]
["A-GRWG-010","Working group","Discussion on availability of current fleet vehicle.  Vehicle would need to be equipped for the service - Refer to A-FOP-009","OPTT4CARE","BC/Working Group","17/6 Costings have been obtained from Fleet Services which will be presented to Steering Committee - investigate the Caddy vehicles that were surplus at NGH for NUNA\n20/6/19 no f/up of Caddy. BC to escalate to Andy MacDonald\n25/6 no further update\n2/7 no further update\n5/8/19 no further update\n19/8/19 - no further update\n27/8 Update from EPMO on mitigation strategy for fleet purchase to descope from service provision - Refer to A-FOP-009\n12/9 BC to meet with fleet to discuss options.  Collect information on frequency of car use; build case for purchase and present to working group to recommend to ISC ","In progress"]
["A-GRWG-011","Working group","Set out data role requirements post 1 July","FOP","Franziska","25/6 refer to A-GRWG-007"]
["A-GRWG-012","Working group","Provide OPTT4CARE email to SQIU, PHU and IMS for safety and alert notifications","OPTT4CARE","Bernie","28/6 Requested guidance on process required\n2/7 no further update. Awaitng OPT generic email account– carry to next meeting\nJul 2019 Generig email sc-OPTT4CARE@health.qld.gov.au established\n5/8/19 Generic email sc-OPTT4CARE established and in use. ","Complete","2019-07-12"]
["A-GRWG-013","Working group","Request for access to drive and folder for OPTT4Care","OPTT4CARE","Franziska","28/6 Drive access granted\n5/8/19 Drive established and in use.","Complete","2019-07-02","2019-07-02"]
["A-GRWG-014","Working group","Implementation guide to be prepared with policies, procedures, WPI","OPTT4CARE","Bernie","2/7 commenced implementation guide which includes reference to MOC; checking existing docs; Clinical Gov under GERI Gov to Quality and Safety\n19/8/19 Draft version sent to WG for review and comment","In progress"]
["A-GRWG-015","Working group","July 1 appointments with RACF’s have been made by Dawn Bandiera – list to be provided","OPTT4CARE","Dawn","2/7 DB has prepared a list which is saved in the shared folder\n19/8 RACF visits continue by team as part of implmentation process - no longer required as action item","Complete","2019-07-02"]
["A-GRWG-016","Working group","Gympie requirements to be discussed","OPTT4CARE","All project team","2/7 CN’s at Gympie will use Telehealth to SMO at SCUH; Early onboarding for Gympie was agreed – Dawn has availability on Thursday 4th July to assist with mentoring. – see updates in A-GRWG-001\nJul 2019 All recruitment on hold until MOC revised and approved. New positions to be created prior to commencment of recruitment process.\n19/8 Feedback received from HIU re Service Profile – recommendations to be discussed and staffing model decided at SC this week – awaiting ISC decision\n22/08 Roles required for Gympie to commence OPTT4CARE/GEDI Service. Discussed option of having a NP and CN - would be an advantageous model for GHS . Further review of budget required prior to recruitment\n12/9 no further update from ISC - carried to next meeting once OPTT4CARE budget and staffing profile is finalised","In progress"]
["A-GRWG-017","Working group","Infrastructure document finalised and sent to MSG business area for purchasing on FAMMIS","OPTT4CARE","Martine","25/6 to be sent to SC for endorsement \n28/6 with Mark Shepherd for approval\n2/7 Doc approved for purchasing – sent to MSG Business area\n19/8/19 Purchased infrastructure is continuously being received. No longer required as action item\n\n","Complete"]
["A-GRWG-018","Working group","First 3 phones allocated to Triage; SMO; Outreach.  Next 3 phones to be allocated to GEDI/CNC; outreach NGH; Gympie CN","OPTT4CARE","Martine","19/8 extra mobile phone ordered for SMO (paperwork with Tony T for approval)– one to be left at NGH and one at SCUH. Mon and Fri SMO works form SCUH, Thursday SMO divert the number to the new phone and undivert it Tuesday am.\nClosed","In progress","2019-07-02","2019-07-02"]
["A-GRWG-019","Working group","Contact Lenore Simpson (LS) re process to approve new service profile in the HHS","OPTT4CARE","Bernie / Karlene","28/6 Met with LS - phone conference with Lee Salter from HSP re New and Enhanced Services (NES) committee. Further meeting to be held with this team regarding implementation of Service Profile\n2/7 Meeting held with NECS team – \n9/7/19 Concept brief and recent status report from MSG sent for documenting at the next NECS meeting – last Tuesday of the month\n9/7/19 JE and Cf notified of documents being sent to team for NECs\n5/8/19 Send TOR to Jess once approved by Exec\n19/8 not raised as waiting TOR approval and forward to Jess as above\n28/8 Continue to forward docs to NECs","In progress"]
["A-GRWG-020","Working group","Determine what M&M meeting OPT will be included in - Geris or ED or MSG?","OPTT4CARE","Bernie","1/7 Present this question to meeting with HSP team on 2/7\n2/7 M&M meeting agreed as GERI’s – report to Steering Committee","Complete","next SC meeting"]
["A-FOP-019",null,"Develop web-page","FOP","Karlene","Approved by SC\n29/8 with sc-comms team to investigate","In progress"]
[null,null,"Provide approved Service profile to HIU ","OPTT4CARE","Bernie","Verbal endorsement received from Tony. Written endorsement from Ben, John and Mark.","Complete","2019-06-24"]
["A-GRWG-021","Working group","To set up a virtual ward in HBCIS NGH for OPTT pts that remain under the Med Gov of OPTT pending final decision re Rx","OPTT4CARE","Bernie","Email sent to Andrew Freeman 8/7/19\n9/7/19 Out-of-session approval requested to SC\n6/8/19 D/W Christine  - does not see the need for this. Suggest we just admit to HITH","Not yet due"]
["A-GRWG-022","Working group","Meet with iEMR team and Dawn to look at integration ","OPTT4CARE","Bernie",null,"Complete"]
["A-GRWG-023","Working group","Meet with Terri Thomas re Gympie documentation/filing of database printoutbar-coding, filing sequence etc","OPTT4CARE","Bernie",null,"Complete"]
["A-GRWG-024","Working group","Receive Clinical Frailty Score lanyards from HIU","OPTT4CARE","Bernie","HIU\n27/8 to be collected at FOP Workshop","In progress","2019-07-17"]
["A-FOP-016","FOP","Statewide memo re communication of announcement of funding","FOP","ALL Project","Contact made with Comms Dept to prepare plan for the SCHHS\n5/8/19 Health Minister to visit SCHHS on 8th Aug 2019 for announcement\n20/8 Comms plan to be prepared by Comms team\n22/8 Media announcement occurred at SCUH with Minister\n26/8 Email sent to Comms team asking for Comms Plan for FOP","In progress","2019-07-29"]
["A-GRWG-025","Working group","Transition Support Package - older persons modules, Screening and Ax FOP documents approved by SWEDNEC\nTo be provided by HIU","FOP","Bernie","HIU\nreceived 7/8/19","Complete","2019-07-15"]
["A-GRWG-026","Working group","Data-base implementation plan from HIU","FOP","Bernie","HIU\n27/8 Carepact database scheduled for mid Sept.  Interactive PDF forms being prepared\nRefer to A-GRWG-009","In progress","2019-07-15"]
["A-GRWG-027","Working group","WAUs requirements from HIU","OPTT4CARE","Bernie","5/8/19 HIU reported nil WAU requirements for this financial year","Complete","2019-07-15"]
["A-GRWG-028","Working group","Follow-up with contract to see if we have MOUs with RACFs","OPTT4CARE","Karlene","emailed Contracts 9/7/19\n11/7/19 No MoU in place for any RACFS in SCHHS District","Complete","2019-07-11"]
[]
["A-GRWG-029","Working group","Test and tag of electrical equipment","FOP","Franziska","contacted 9/7/19\n13/7/19 Fridges tested & tagged\n31/7/19 Request submitted for bariatric chair","In progress"]
["A-GRWG-030","Working group","Identify and label other equipment ","FOP","Franziska"]
["A-GRWG-031","Working group","Compiling Resource/ Equipment list for RaSS (OPTT4Care)","OPTT4CARE","Franziska","25/6 List approved by OPTT4CARE Working Group\n26/6 List submitted to MSG business office for purchase\nList being complied- waiting on return of mutiple quotes for equipment >$3000. Some equipment received (4 computers)\n5/8/19 Equipment is continuously being received - Own Asset register being compiled\n19/8 Concerns raised regarding maintenance costs of the PCs. Currently require increase in RAM. Invoice forwarded for financial approval. Will need to monitor and consider if re-purposed equipment is value add or not \n9/9 email received from admin officer Karen Carroll for Caroline Gibb requesting an update as the quote will expire on 16/9. KM to contact msg-corro officer to locate the quote (should be signed by Tony T??) and forward to Karen Carrol in Bernies and Shireens absence\n13/9 Advice received from Darren Ransom that this is expenditure that must be approved by SC.  Submit request to SC in recommendations document","In progress"]
["A-GRWG-032","Working group","PR to provide information on Preventable Hospital Program and whether they are funded for RACF pt’s.; \n# of ATSI pts in SCHHS RACF’s;\n","OPTT4CARE","Peter Robinson","19/8 Valma King attended as proxy for Peter Robinson\nno process currently available to 'count' number of A&TSI residents in RACF - not identified until attend hospital and then only if question is asked by admitting AO.\nAgreed that DB would include in implementation education to RACF to inform OPTT CNC on triage if it would be appropriate to offer Liaison support if mobile team visit required.\n27/8 VK advised unable to provide number of ATSI pts in RACFs.  VK can provide information on PHP when returned from leave","In progress","2019-08-19"]
["A-FOP-017","FOP","Prepare Type 4 Procurement for Dr Alison Craswell","Dandeline","Karlene","5/7 Prepare Type 4 documentation\n16/7 Meet with EM to finalise documentation\n19/7 Documentation prepared waiting for endorsement from Steering Group\n5/8/19 Type 4 endorsed by steering committee. Procurement process under way\n12/8 Docs sent to CF for sign of 22/8 F/Up has occurred with MSG Corro Officer\n22/8 F/Up has occurred with MSG Corro Officer\n27/8 Type 4 procurement approved by Exec Sponsor \n28/8 Amendment to signatures by FOP project officer to include Luke Worth on behalf of Director, Contracts as approver\n2/9 Unsigned document with Director Contracts for approval without the \"sign here\" sticker.\n12/9 SC advised \"sign here\" document has been signed by Luke Worth.  Awaiting return of unsigned document from sc-msg corro officer.","In progress","2019-07-19","27/08/2019\nreopened 29/8"]
["A-FOP-018","FOP","Monthly Budget updates required at Implementation Steering committee","FOP","Darren Ransom","22/8 Budget from Project Team presented.  Further discussion required with MSG Business team with addition of backfill costings\n•\t12/9 Budget document sent to EWE and OPTT4CARE Working Groups to refine and submit to ISC for approval within budget","In progress","2020-06-30"]
["A-DWG-001","Working group","Timeframe for project","Dandeline","Bernie","16/7 Meeting with EM to set time frame","In progress"]
["A-DWG-002","Working group","Allocate time for SMO ED for preparing dandeline toolkit","Dandeline","Bernie / Ena","16/7 Meeting with EM to set time frame","In progress"]
["A-DWG-003","Working group","Allocate time for SMO ED and Project Officer to working on Dandeline toolkit","Dandeline","Bernie / Ena","16/7 Meeting with EM to set time frame\n22/8 SC agreed to meet with MO's to further discuss backfill\n3/9 Agreed that no backfill for SMO roles will be required. This will be provided by the relevant service group/clinical department (ED/Geris)","In progress"]
["A-DWG-004","Working group","Present draft to Steering Committee for Dandeline toolkit","Dandeline","Bernie","20/8 draft to be submitted\n29/8 draft sent to HIU.  Copy displayed on screen for SC to view\n12/9 SC advised pending feedback on draft. ","In progress","August 26th"]
[]
[]
[]
[]
["A-GRWG-033","Working Group","Meeting with OPTT and CHIP - roles and scope defined ","OPTT4CARE","Bernie","19/8 Further meetings to be held with HITH, NP, Telehealth and CNC Aged Care","In progress","2019-10-30"]
["A-MXWG-001","Working group","Governance and Model of Care to be determined before contract can be presented","Mobile X-Ray Working Group","FOP/WG","27/8 Cleaner data needs to be provided to assist business case.\nScope and process to be determined.\n(FOP) Bernie to send Metro documents to whole group.\nOnce determined send to steering group for approval\n2/9 Confirmation that BN has sent the Metro documents to the group. BN has commenced reviewing the data - discussion on data review for last 3-6 months to look at # admissions from RACF's and to determine # of pts to review. F/up with data review in 6mths.\nDiscussion on provider managing own referrals and how to govern referrals, treatment, ownership of films.  Discussion on f/up at 7 days and tracking service levels. Discussion on pts under care of numerous GP’s in RACF’s\n","In progress"]
["A-MXWG-002","Working group","Determine which model is more appropriate for the service","Mobile X-Ray Working Group","FOP/WG","27/8 Preferred choice is SCHHS to meet individual requirements rather than a facility fee.\nFOP to find out if provider increased his co-payment to external providers since the 18 month mark?\n2/9 Discussion on how ED Physicians currently use the service.  Deon Strydom to consult other physicians and report back to working group.  Discussion on GPLO’s look at the # of pts seen by mobile xray service  \n\n","In progress"]
["A-MXWG-003","Working group","Timeframe for contract","Mobile X-Ray Working Group","Kenny Neil / WG","27/8 Contract to stipulate turnaround/response timeframes SCHHS required.\nBusiness day is Monday to Friday\nAccept referral – 24 hrs\nReaction timeframe (imaging presented) – 48 hrs\n2/9 Discussion on determining the # of pts to be imaged = 3:  this # was based on provided data. Control of service was discussed as provider to be paid by invoicing the number of pts and listing all referrals. Discussion on how often an RACF would go over 3 referrals\nDiscussion on timeframe to send pts to ED vs mobile Xray.  If service provider cannot see pt for 24/48hrs sent straight to ED for chest xray.  Determine if the 2 hr turnaround can be met before sending referral\n","In progress"]
["A-MXWG-004","Working group","Performance Review","Mobile X-Ray Working Group","Kenny Neil","27/8 Contract to stipulate 6 month milestone to identify KPIs and key operational issues. \nContract to have flexibility within to adjust KPIs or give the provider the opportunity to meet the requirements before penalties can be utilised, i.e. we don’t pay fee for service.\nLegal will incorporate a termination clause identifying that requirements need to be met\n2/9 Discussion on 6 month trial for service provider to pay for the service and the reports\n","In progress"]
["A-MXWG-005","Working group","Quality Assurance","Mobile X-Ray Working Group","KN/WG","27/8 Disaster management to be incorporated\nAccreditation is highly desirable\nRACF mandatory requirements to be determined\n2/9 Discussion on MOU for provider and handover of reports– request KN to f/up\n","In progress"]
["A-MXWG-006","Working group","Contract details - refer to A-FOP-004","Mobile X-Ray Working Group","FOP/Contracts","27/8 FOP team to provide information relevant to contract option most suitable to service.\no Option 1 – 2 Price based and gap payment by SCHHS – flat rate price\no Option 3 – specific engagements in a day\nContract to stipulate funding for a trial period of 18 months.  Determine date to send out Request to Offer. Offer validated for 60 days.\n2/9 Discussion on removing facial from contract as these go straight to CT scan\n3/9 draft to be received from Kenny Neil\n11/9 draft received to be discussed at next working group on 30/9\nRefer to A-FOP-004\n","In progress"]
["A-MXWG-007","Working group","Schedule A – Response form 14","Mobile X-Ray Working Group","Kenny Neil","27/8 Provide any extra specific questions relevant to program.\nRemove Opt4Care from ‘Request for Offer’\n","Complete",null,"2019-08-27"]
["A-MXWG-008","Working group","Supplier Justification","Mobile X-Ray Working Group","Kenny Neil","27/8 No other known providers within the SCHHS geographical location.\n12/9 Retract Type 4 document from Director, Contracts\nDocument has been placed on hold with Contracts and Procurement as requested by FOP Steering Group.\nFurther discussion from WG required on other options for this procurement – FOP Steering Group require recommendations and justification document on procurement decision","At risk",null,"27/08/2019\nreopened as per FOP Steering Committee"]
["A-MXWG-009","Working group","Request for Offer","Mobile X-Ray Working Group","FOP/Contracts","27/8 FOP/CPM to monitor progress\n2/9 Contract changes to be presented to WG next meeting\nDetermine date to send out Request to Offer. Once prepared, the offer is validated for 60 days\n12/9 Draft Request for Offer  and formal procurement process (A-FOP-004) on hold pending further discussions with Working Group on providers of mobile Xray services across the Sunshine Coast. Request sent to SC-Contracts to return procurement document ","In progress"]
["A-MXWG-010","Working group","Confirm that Request for Quote Mobile Aged Care Imaging is ready to present to ISC","Mobile X-Ray Working Group","FOP/WG","12/9 ON HOLD refer to A-MXWG-009.  Document sent to all WG for review","In progress"]
["A-MXWG-011","Working group","Mobile Xray Working Group frequency of meetings","Mobile X-Ray Working Group","WG","2/9 Agreed to meet fortnightly","Complete"]
["A-MXWG-012","Working group","Flow chart for service profile for mobile xray service","mobile X-Ray Working Group","FOP","2/9 to be arranged with process map expert","In progress"]
["A- FOP-020","Steering Committee","Determine Chair for each Working Group that is a senior member to report to the Steering Group","Steering Group","FOP","13/9 Noted on minutes of SC.  Working groups set up for EWE, OPTT4CARE, Mobile Xray.  Dandeline to be further discussed with BN","In progress","2019-10-03"]

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["Last reviewed by:",null,"Karlene Morgan",null,null,null,null,{"$f":"\"Of which \"&(COUNTIFS(A:A,\"I*\",E:E,\"<>closed\",I:I,\"Project issue\"))&\" are issues with the project,  \"&(COUNTIFS(A:A,\"I*\",E:E,\"<>closed\",I:I,\"BAU operational issue\"))&\" BAU operations and \"&(COUNTIFS(A:A,\"I*\",E:E,\"<>closed\",I:I,\"Issue to both*\"))&\" could impact both.\"","v":"Of which 0 are issues with the project,  0 BAU operations and 0 could impact both."},"New Issues:",{"$f":"((COUNTIFS(A:A,\"i*\",E:E,\"<>Closed\",E:E,\"New\")))","v":2},null,null,null,null,{"$f":"((COUNTIFS(P:P,VLOOKUP(Lists!$C$2,Lists!A:B,2,0),M:M,\"Very*\",E:E,\"<>closed\")))&\" Issues rated Very High\"","v":"0 Issues rated Very High"}]
["Last reviewed:",null,"2019-08-22T13:19:36",null,null,null,null,{"$f":"(COUNTIFS(A:A,\"I*\",E:E,\"<>Closed\",T:T,\"Board*\"))&\" Issues escalating to the PMO monthly report\"","v":"0 Issues escalating to the PMO monthly report"},"Escalating A's:",{"$f":"COUNTIFS(A:A,\"i*\",T:T,\"*Critical*\")","v":0},null,null,null,{"$f":"\"Review Required: \"&COUNTIFS(P:P,VLOOKUP(Lists!$C$2,Lists!A:B,2,0),A:A,\"I*\",R:R,\"*e*\")","v":"Review Required: 0"},{"$f":"((COUNTIFS(P:P,VLOOKUP(Lists!$C$2,Lists!A:B,2,0),M:M,\"High*\",E:E,\"<>closed\")))&\" Issue rating of High\"","v":"0 Issue rating of High"}]
["Current Phase:",null,null,null,null,null,null,{"$f":"((COUNTIFS(M:M,\"Very*\",E:E,\"<>closed\")))&\" Issue rating of Very High\"","v":"0 Issue rating of Very High"},"Escalating B's:",{"$f":"COUNTIFS(A:A,\"i*\",T:T,\"Board Report\")","v":0},null,null,null,{"$f":"\"Escalating: \"&COUNTIFS(P:P,VLOOKUP(Lists!$C$2,Lists!A:B,2,0),A:A,\"I*\",E:E,\"New\")","v":"Escalating: 0"},{"$f":"((COUNTIFS(P:P,VLOOKUP(Lists!$C$2,Lists!A:B,2,0),A:A,\"I*\",E:E,\"<>Closed\",T:T,\"Board*\")))&\" are flagged to escalated to the board\"","v":"0 are flagged to escalated to the board"}]
[null,null,null,null,null,null,null,null,null,null,null,null,"FORMULA COLUMN",null,null,null,null,null,"FORMULA COLUMN","FORMULA COLUMN","FORMULA COLUMN"]
["Identification",null,null,null,null,null,null,null,null,null,"Assessment",null,null,null,null,null,null,"Review"]
["Issue ID ","Date raised","Raised by","Project / Program","Status","Date closed","Related Risk ID","Issue description","Issue impact type","Context","Issue Urgency","Issue Impact","Overall Issue Rating","Current Resolution/action plan","Comments","Issue Responsible Officer","Issue Accountable Owner","NEXT Review Date","Requires Review","Escalated"]
[" "]
["I-FOP-001","2019-06-10","RaSS / GEDI Implementation Working Group","FOPC","Managing","2019-06-27"]
["I-FOP-002","2019-06-10","RaSS / GEDI Implementation Working Group","FOPC","Under Investigation"]
["I-FOP-003",null,"Mobile Xray Working Group (to be formed)"]
["I-FOP-004","2019-06-26","FOP Steering Committee / FOP Project team","DandELinE","New"]
["I-FOP-005",null,"FOP Steering Committee / FOP Project team"]
["I-FOP-006","2019-06-26","FOP Steering Committee / FOP Project team","DandELinE","New"]
["I-FOP-007"]
["I-FOP-008"]
["I-FOP-009"]
["I-FOP-010"]
["I-FOP-011"]
["I-FOP-012"]
["I-FOP-013"]
["I-FOP-014"]
["I-FOP-015"]
["I-FOP-016"]
["I-FOP-017"]
["I-FOP-018"]
["I-FOP-019"]
["I-FOP-020"]
["I-FOP-021"]
["I-FOP-022"]
["I-FOP-023"]
["I-FOP-024"]
["I-FOP-025"]
["I-FOP-026"]
["I-FOP-027"]
["I-FOP-028"]
["I-FOP-029"]
["I-FOP-030"]
["I-FOP-031"]
["I-FOP-032"]
["I-FOP-033"]

{"sheet":"Decisions","index":5,"n_rows":8,"n_cols":9,"rows_kept":8,"cut":false,"hidden":false,"merged":[]}
["Project Name"," ","Project Abbreviation:"," "]
["Decisions register"]
["Last reviewed by:"]
["Last reviewed:"]
["Current Phase:"]
["NOTE: It is a project requirement to record and track key project decisions. It is the decision of the Portfolio, Program or Project to use this decisions register to track key decisions. If the decision is to use an alternate tool/system (e.g.  meeting minutes) it is important that all decisions are tracked and are kept as a record. "]
[]
["Decision ID","Source","Decision description","Owner","Project / Program","Decision maker","Status","Date approved/rejected","Comments"]

{"sheet":"Lessons learned","index":6,"n_rows":7,"n_cols":12,"rows_kept":7,"cut":false,"hidden":false,"merged":[]}
["Project name"," ","Project Abbreviation:"," "]
["Lessons learned register"]
["Last reviewed by:"]
["Last reviewed:"]
[]
[]
["Lesson ID","Date","Raised by","Identified by (change request number)","Project / Program","Lesson Description\n(Describe the experience)","Rating\n(Positive or Negative)","The impact \n(High, medium, low)","Category\n(People, process, tools)","Sub-Category","Lesson outcome\n(How the experience affected the project)","The recommendation\n(Advice for future projects)"]

{"sheet":"Instructions >","index":7,"n_rows":37,"n_cols":9,"rows_kept":37,"cut":false,"hidden":false,"merged":[[2,0,2,8],[4,0,4,8],[14,4,14,5],[14,0,14,1],[14,7,14,8],[29,4,29,5],[31,0,31,1],[24,0,24,8],[26,4,26,5],[27,4,27,5],[28,4,28,5],[25,4,25,5]]}
["Instructions"]
[]
["Risks, Actions, Issues, Decisions, Lessons learned and Benefits register (RAIDL B)\nRisks and Issues - Click the below like for the PMO risks and issues process\nDecisions - Click the below link for the PMO Change Control Process\nLessons learnt - Click the below click for PMO lessons learnt process and workshop guide\nBenefits - Click the below link for the PMO Benefits realisation strategy and benefits realisation plan template"]
[]
["RISKS"]
["Risk Strategy","PRINCE2 Definition","Guidance",null,"Risk Status","Definition",null,"Risk Context","Definition"]
["Avoid","Typically involves changing some aspect of the project, i.e. the scope, procurement route, supplier or sequence of activities, so that the threat either can no longer have an impact or can no longer happen.","Avoid either happening or having an impact if it does.",null,"New","A new threat has been identified that may have an impact on the objectives of your program or project. The assessment process is yet to occur.  ",null,"A - Material at Board or Board Sub-Committee level","•A breach of state or federal regulatory compliance obligations\n•Direct and imminent negative patient care outcomes\n•Direct and imminent negative workplace health and safety outcomes  \n•A breach of contractual obligations by suppliers.\n•A breach of contractual obligations by SCHHS \n•Damage to HHS reputation at state or federal level\n•A material  variance to  authorised scope, budget, deliverables, quality or benefits of a strategic SCHHS project \n•A material impact on cross project dependencies."]
["Reduce","Proactive actions taken to:\n- Reduce the probability of the event occurring, by performing some form of control.\n- Reduce the impact of the event should it occur.","Reduce either happening or having an impact if it does.",null,"Under Investigation","The possible cause of the risk and the factors that may contribute to the risk being realised are currently being determined. ",null,"B - Material at Portfolio or Executive Sponsor level","•Can still be managed within  approved tolerances, and/or\n•Will not have an impact on cross project dependencies"]
["Transfer","A third party takes on responsibility for some of the financial impact of the threat. E.g. through insurance or by means of appropriate clauses in a contract. This is a form of the 'reduce' response which only reduces the financial impact of the threat.","Typically with insurance, reduces financial impact only.",null,"Treating","A risk mitigation plan is in place. ",null,"C - Material at Program/Project level","•Lead to a breach of approved tolerances, or\n•Have a detrimental impact on cross project dependencies"]
["Accept","A conscious and deliberate decision is taken to retain the threat, having discerned that it is more economical to do so than to attempt a threat response action. The threat should continue to be monitored to ensure that it remains tolerable.","Accept (tolerate).",null,"Escalated","The risk has been escalated to the relevant delegate"]
["Share","Modern procurement methods commonly entail a form of risk sharing through the application of a pain/gain formula: no parties share the gain (within pre-agreed limits) if the cost is less than the cost plan","Share (typically with another partner, e.g. PPP).",null,"Realised","The risk has been realised and is now being monitored and managed as an issue. "]
["TBD","TBD.","Still planning.",null,"Closed","The risk has been successfully treated and is no longer a threat. "]
[]
[]
["ACTIONS",null,null,null,"ISSUES",null,null,"DECISIONS"]
["Status","Definition",null,null,"Status","Definition",null,"Status","Definition"]
["In progress","The action has an action owner who is working towards completing the action by the due date. ",null,null,"New","A new issue has been identified and is impacting the objectives of your project or program. ",null,"Raised","A request or idea has been raised and is currently under consideration. "]
["Completed","The action has been complete and no further action is required. ",null,null,"Under Investigation","More information is required and is currently being sourced. ",null,"Approved","A request or idea for change has been approved."]
["Not yet due","The action has been assigned an owner, however is not currently being progressed.",null,null,"Managing","An issue resolution/action plan is in place. ",null,"Rejected","A request or idea for change has been rejected. "]
["At risk","The action is at risk of not being completed in time or achieving the required outcome and may need to be captured in the risk register. ",null,null,"Escalated","The issue has been escalated to the relevant delegate",null,"Open","A request or idea has been raised, has been considered, but is not yet signed off. "]
["Pending","Another action or decision needs to be complete before this action can be progressed. ",null,null,"Closed","The issue has passed or has been successfully managed and is no longer impacting the objectives of your project/program. ",null,"Pending","A decision about the request or idea is pending additional information, consultation or decisions. "]
[null,null,null,null,null,null,null,"Resubmit","A request was made by the approving body for substantial additions, deletions and/or changes to the information in the original (submitted) documentation. The documentation/ request is being resubmitted for consideration."]
[null,null,null,null,null,null,null,"Withdrawn","A decision was made  by the project to retract the request as it is no longer required."]
[]
["BENEFITS"]
["Status","Definition",null,"Category","Definition"]
["Red (R) ","benefit is behind schedule and is not expected to reach the projected target",null,1,"Improving everyone’s experience of health care\nthroughout our health service"]
["Amber (A)","benefit is behind schedule but expected to reach projected target; OR on schedule but not expected to reach projected target",null,2,"Optimising the health outcomes of our community through collaboration and education)"]
["Green (G)","benefit is on track to be realised to the expected level and to timescale predicted",null,3,"Delivering sustainable, safe and high value services driven by continuous improvement, research and education)"]
[null,null,null," "]
[]
["BENEFITS"]
["Classification","Definition"]
["Organisational","Support creativity, continuous improvement & innovation\nAccountability - support performance management & reporting\nPermit new & improved service models\nEnsure long or short-term viability of the organisation (sustainability)\nEnsure adherence to National Reforms\nEnsure regulatory compliance\nIncrease agility\nMeet high professional standards\nWork collaboratively with service providers & partners "]
["Clinical","Provide high quality patient care - (diagnosis, treatment & monitoring)\nImproved patient experience\nPromotion, Prevention & Intervention\nImproved patient security & privacy\nIncreased access to health services\nIncreased equity of health outcomes\nProvide integrated, coordinated & collaborative health services\nSupport clinical research & trials\nEnsure timeliness & accessibility of clinical data\nImprove clinical decision making"]
["Operational","Enhance service delivery - quality, productivity, streamlined processes, efficiency & effectiveness\nProvide access to quality corporate information\nImplement system improvements/enhancements\nCost avoidance/reduction/transference\nEnsure timeliness & accessibility of corporate data\nMore effective use of existing IT and systems\nProvision of infrastructure or upgrades to allow for new applications/increased demands/new business\nAsset Replacement (reduced risk)"]
["Workforce","Enhance the skills & competencies of the workforce\nIncrease capacity for education, learning & research\nImprove leadership skills\nEnable internal collaboration & information sharing\nBuild positive & safe work environments\nImprove staff satisfaction/morale/motivation\nImprove Workplace Health & Safety\nImprove decision making\nFinancial savings"]

{"sheet":"EMV","index":8,"n_rows":15,"n_cols":2,"rows_kept":15,"cut":false,"hidden":true,"merged":[[14,0,14,5]]}
["Expected Monetary Value - formula"]
[]
["1.     Based on the likelihood rating, assign a probability of occurrence for the risk."]
[]
["Risk Likelihood Rating","Probability %"]
["Almost Certain",0.9]
["Likely",0.7]
["Possible",0.5]
["Unlikely",0.3]
["Rare",0.1]
[]
["2.     Assign monetary value of the impact of the risk when it occurs."]
["3.     Multiply Step 1 and Step 2."]
["4.     The outcome of Step 3 is the Expected Monetary Value. "]
["5.     Record how you arrived at the monetary value in the EMV form (see SharePoint for the form) \n        of the risk including the calculation of expected monetary value in the risk register. "]

{"sheet":"Lists","index":9,"n_rows":11,"n_cols":3,"rows_kept":11,"cut":false,"hidden":true,"merged":[[9,0,9,2]]}
[null,"RESPONSIBLE OFFICER"]
[1,"1. Executive Sponsor - ",1]
[2,"2. Clinical Sponsor "]
[3,"3. Steering Committee"]
[4,"4. Project Team"]
[5]
[6]
[7]
[8]
["ADDING MORE THAN 8 REQUIRES UPDATING THE NAME MANAGER IN THE FORUMLAS TAB"]
[null,"Best practice is to use title not name"]

{"sheet":"Calculations","index":10,"n_rows":63,"n_cols":10,"rows_kept":63,"cut":false,"hidden":true,"merged":[[0,0,0,9],[32,5,32,9],[23,1,27,1],[21,3,21,7],[21,1,21,2],[20,1,20,9],[10,1,10,9],[3,1,7,1],[1,3,1,7],[1,1,1,2],[11,3,11,7],[13,1,17,1],[11,1,11,2]]}
["RISKS"]
["Risk Strategy","Risk Rating Matrix",null,"Consequence",null,null,null,null,"Trending","Risk Status"]
["Avoid",null,null,"Negligible","Minor","Moderate","Major","Extreme","Up","New"]
["Reduce","Likelihood","Almost Certain","Medium (7)","Medium (11)","High (17)","Very High (23)","Very High (25)","Down","Under Investigation"]
["Transfer",null,"Likely","Medium (6)","Medium (10)","High (16)","High (20)","Very High (24)","Stable","Treating"]
["Accept",null,"Possible","Low (3)","Medium (9)","High (15)","High (18)","High (22)","Impact type","Escalated"]
["Share",null,"Unlikely","Low (2)","Medium (8)","Medium (12)","Medium (14)","High (21)","Project risk","Realised"]
["TBD",null,"Rare","Low (1)","Low (4)","Low (5)","Medium (13)","High (19)","BAU operational risk","Closed"]
[null,null,"Hlookup",2,3,4,5,6,"Risk to both the project and BAU Operations"," "]
[]
["ACTIONS","ISSUES"]
["Action Status","Overall Issue Rating",null,"Impact",null,null,null,null,"Context","Issue Status"]
["In progress",null,null,"Negligible","Minor","Moderate","Major","Extreme","A - Material at Board and SPMC level","New"]
["Complete","Urgency","Immediate","Medium (7)","Medium (11)","High (17)","Very High (23)","Very High (25)","B - Material at Portfolio level","Under Investigation"]
["Not yet due",null,"Urgent","Medium (6)","Medium (10)","High (16)","High (20)","Very High (24)","C - Material at Program/Project level","Managing"]
["At risk",null,"Prompt","Low (3)","Medium (9)","High (15)","High (18)","High (22)","Impact type","Escalated"]
["Pending",null,"Timely","Low (2)","Medium (8)","Medium (12)","Medium (14)","High (21)","Project issue","Closed"]
[null,null,"Convenient","Low (1)","Low (4)","Low (5)","Medium (13)","High (19)","BAU operational issue"," "]
[null,null,"Hlookup",2,3,4,5,6,"Issue to both the project and BAU Operations"," "]
[]
["DECISIONS","BENEFITS"]
["Decision Status","Overall Benefit Rating",null,"Impact",null,null,null,null,"Status"]
["Raised",null,null,"Negligible","Minor","Moderate","Major","Extreme","R"]
["Approved","Likelihood","Very high","Medium (7)","Medium (11)","High (17)","Very High (23)","Very High (25)","A"]
["Rejected",null,"High","Medium (6)","Medium (10)","High (16)","High (20)","Very High (24)","G"]
["Open",null,"Medium","Low (3)","Medium (9)","High (15)","High (18)","High (22)","Type","Classification"]
["Pending",null,"Low","Low (2)","Medium (8)","Medium (12)","Medium (14)","High (21)","Financial","Organisational"]
["Resubmit",null,"No likelihood","Low (1)","Low (4) ","Low (5)","Medium (13)","High (19)","Observable","Clinical"]
["Withdrawn",null,"Hlookup",2,3,4,5,6,"Qualitative","Operational"]
[null,null,null,null,null,null,null,null,"Quantitative","Workforce"]
[]
[]
["LESSONS LEARNT",null,null,null,null,"BENFITS"]
["Category","Sub Category","Impact","Experience",null,"Frequency",null,"Category ID","Description","Category"]
["People","Assumptions/ constraints/ dependancies","High","Positive ",null,"Weekly",null,"A1","Increased early detection","A"]
["Process","Benefits","Medium","Negative",null,"Fortnightly",null,"A2","Improved promotion, prevention and intervention","A"]
["Tools","Budget","Low",null,null,"Monthly",null,"A3","Improved disease surveillance and outbreak management","A"]
[null,"Change management"," ",null,null,"Quarterly ",null,"A4","Improved access to health services","A"]
[null,"Communication"," ",null,null,"Bi-Annual",null,"A5","Reduced health service inequities","A"]
[null,"Decision making"," ",null,null,"Annual",null,"B1","Increased access to timely information","B"]
[null,"Governance/ roles & responsibilities"," ",null,null,"One off",null,"B2","Improved integration and coordination of health services","B"]
[null,"Knowledge management",null,null,null,"Other",null,"B3","Increased patient safety","B"]
[null,"Management/ leadership",null,null,null,null,null,"B4","Increased quality of paient-centred care","B"]
[null,"Project change control",null,null,null,null,null,"C1","Increased sustainability of health services","C"]
[null,"Project management tools",null,null,null,null,null,"C2","Improved business efficiency and performance","C"]
[null,"Project planning",null,null,null,null,null,"C3","Improved regulatory compliance","C"]
[null,"Quality",null,null,null,null,null,"C4","Increased transparency of cost and resources","C"]
[null,"Resources/ skills",null,null,null,null,null,"C5","Improved monitoring and reporting","C"]
[null,"Risk management",null,null,null,null,null,"C6","Improved data quality and consistency","C"]
[null,"Schedule",null,null,null,null,null,"C7","Improved application, management and delivery of ICT","C"]
[null,"Scope/ deliverables",null,null,null,null,null,"C8","Improved data storage and management","C"]
[null,"Stakeholder engagement",null,null,null,null,null,"C9","Improved information security","C"]
[null,"Vendor/ third party performance",null,null,null,null,null,"C10","Reduced ICT service costs","C"]
[null,null,null,null,null,null,null,"C11","Increased ICT sustainabability and reduced operational risk","C"]
[null,null,null,null,null,null,null,"C12","Increased flexibility to meet ICT service and technology demands ","C"]
[null,null,null,null,null,null,null,"C13","Improved business continuity and disaster recovery","C"]
[null,null,null,null,null,null,null,"C14","Increased security and accessibility of applications","C"]
[null,null,null,null,null,null,null,"D1","Increased staff satisfaction","D"]
[null,null,null,null,null,null,null,"D2","Increased workforce sustainability, capability and productivity","D"]
[null,null,null,null,null,null,null,"D3","Improved staff collaboration and knowledge sharing","D"]
[null,null,null,null,null,null,null,"D4","Increased compliance with Workplace Health and Safety","D"]
[null,null,null,null,null,null,null,"D5","Established a culture and reputation for excellence in innovation and research","D"]
[null,null,null,null,null,null,null,"D6","Improved decision making","D"]